Asistente administrativo I Grade:G-4Salary - Monthly (non-negotiable): 1,547.50 USDContractual Agreement:Staff - General Services Non-postJob Posting:October 23, 2026Closing Date:November 6, 2026, 11:59 PM Venezuela TimePrimary Location:Caracas, VenezuelaOrganization:VEN VenezuelaSchedule:Full timeDESCRIPTION OF DUTIES:Administrative Assistant IJoin PAHO/WHO in supporting key health promotion, life course, and determinants initiatives in Venezuela. This role contributes to the effective delivery of technical cooperation through high-quality administrative, operational, and logistical support.SUMMARY OF RESPONSIBILITIESUnder the general supervision of the PAHO/WHO Representative, PWR/VEN, and the direct supervision of the Advisor, Health Promotion, Life Course and Determinants (DHE/HL), the incumbent is responsible for, but not necessarily limited to the following assigned duties:Provide administrative support for the implementation of the work program of the Health Promotion, Life Course and Determinants unit.Support programmatic and budgetary implementation through coordination of administrative processes related to budgeting, finance, procurement, and travel.Generate reports from PMIS and assist with project monitoring, budget tracking, expenditures, and administrative follow-up actions.Coordinate the planning and logistical arrangements for meetings, workshops, training sessions, technical consultations, working groups, and field missions.Support procurement activities, including quotations, invoices, approvals, payments, and follow-up on the delivery of goods and services.Prepare correspondence and meeting documentation, maintain filing systems, and support coordination with partners, consultants, and stakeholders.For a complete list of functions, please see the post description.EDUCATIONEssential: Certificate of completion of high school. Desirable: Training in administration or other areas related to administration and operational support.EXPERIENCEEssential: Four years of administrative work experience. Desirable: Experience performing administrative work in international organizations, UN Agencies and NGOs.LANGUAGESFluency in Spanish and working knowledge of English.IT SKILLSDemonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Excel, PowerPoint, SharePoint, Visio and Project would be an asset.COMPETENCIES AND SKILLSFor a complete list of competencies and skills, please refer to the post description.The skills required are:Strong administrative and organizational skills.Proficiency in word processing and standard office software applications.Ability to prepare routine and non-routine correspondence and reports.Ability to plan, organize, coordinate, and monitor administrative processes and activities.Strong analytical skills to research, organize, and present information.Ability to coordinate multiple projects and ad
